Administrative & Research Support Assistant – Brain Health Centre

Baycrest’s Kimel Family Centre for Brain Health and Wellness is the first research-based community center focused on personalized dementia risk reduction programming for individuals aged 50+. Patients undergo full risk assessments and are prescribed custom health programs.

Reporting to the Program Manager, the Administrative & Research Support Assistant will provide vital organizational, clerical, and research support to staff and programs, playing a key role in maintaining effective operations and high-quality client experience.

Key Responsibilities Include:

• Provide day-to-day administrative support to program staff
• Assist with research assessment bookings & participant coordination
• Schedule meetings, events, and coordinate staff/trainee logistics
• Maintain tidiness, readiness, and materials at the Centre
• Update client information, program rosters, and contact lists
• Support committee activities and disseminate contracts/payroll
• Assist with applications for program and research funding
• Receive and secure membership/service payments and issue refunds
• Manage office mail, deliveries, and visitor security
• Adhere to internal policies and confidentiality practices

Required Qualifications:

• Undergraduate degree, diploma, or certificate in administration or related fields
• 3–5 years of experience in admin and/or research support
• Experience working with older adults and research participant coordination
• Proficiency in MS Office: Word, Excel, PowerPoint, Outlook, SharePoint, Adobe
• Comfortable using billing, registration, and attendance systems
• Strong organizational, communication, and multitasking ability
• Familiarity with SPSS, Telehealth, webinars, and emerging digital tools
• Ability to work independently, manage deadlines, and uphold data confidentiality
• Experience conducting meeting prep: agendas, presentation material, and taking minutes